If you’re preparing to create an entirely new board or overseeing an existing one, it’s essential to establish a clear procedure. This article outlines general board meeting procedures to help conduct meetings with efficiency.

Board members should read board’s documents prior to the meeting and ask questions. This is an important step to ensure that meetings are focused and on time. If you allow participants to ask questions that are not answered in the board’s document, they will slow the https://boardmeetingapps.blog/board-meeting-agenda-items-and-protocols/ meeting down and take less time to discuss the important agenda items. Additionally, members must be prepared to disclose any conflicts of interest that could influence the discussion.

The chair of the board starts the meeting by giving a summary of the topic of the meeting, as well as highlights from the pre-meeting call and board package. This helps to bring all attendees into the discussion and orient them.

When a motion has been suggested, the board members discuss the issue according to strict rules about who is allowed to speak and the length of time they are allowed to speak. This ensures that all views are equally weighed and the board can come to a common understanding. It is important to respect the other members by not interrupting or criticizing them in the course of debates.

Following the discussion, the board takes a vote on motions and decides the next step. The company secretary writes up the minutes of the board’s meeting and sends them to all attendees. They can then approve the minutes at the next board meeting or revise the minutes as required.