http://www.boardroomplus.info/why-are-meeting-minutes-important/

Board governance is oriented around a regular schedule of meetings. Board meetings either quarterly, bi-monthly or monthly, help leaders perform important tasks within the context of their annual strategic responsibilities like policy and compliance budgets, audits and appointments, and elections.

A quality board portal provides an intuitive, user-friendly solution for members of the board and administration to access meeting materials and other related documents from any location and any device. This makes it easier for the board to conduct productive meetings and plan for them.

In addition to being a useful tool to prepare for meetings, board portals also provide an easy and secure method to share and archive documents. Directors do not have to browse through email attachments in order to locate the documents they require. The top portals for board members offer advanced security features that make it more difficult for malicious actors to gain unauthorised access to sensitive information. This includes 256-bit AES encryption multi-factor authentication, and GDPR compliance.

There are a myriad of software for managing board meetings available on the market but not every one is made equal. When selecting the best solution for your company it is important to evaluate all options. During demos, inquire with prospective vendors about their ease-of-use features and how to begin. You don’t have the time to spend learning about a new tool.

Also, make sure to take into consideration the pricing model of a vendor and whether they charge administrators and users training or the amount of data storage. Some also provide a free trial period to help you determine if the product is appropriate for your business.