In-person meetings permit more natural conversation and nonverbal signals, which aren’t feasible in a virtual space. But, with a little planning and effort, nonprofits can still maintain the effectiveness of their meetings when they switch to an online format.

The adoption of best practices proven to work can allow virtual board meetings to be as effective as in-person sessions. To ensure that your meetings are effective and enjoyable, consider the following tips:

Comprehensive Preparation

Virtual meetings require greater preparation than meetings in person. Before the meeting, directors should receive an agenda with clearly defined topics for discussion and time limits for each. This will allow them to research any relevant information and formulate questions or ideas before the meeting.

Meet materials for the meeting early

When you can easily check your social media or your email it’s easy to lose track of the meeting. Distribute all meeting materials including documents, materials, and other information at least one week prior to the session. This will help participants avoid having to attend meetings for too long and give them more time to take part in discussions and take decisions.

Utilize a virtual management software platform, like OnBoard to give your board members access to all necessary resources and materials prior to the date of the meeting. You can stay clear of the distractions that can arise from technical issues and connectivity issues that could delay meetings or derail. To help avoid these issues ensure that your board management software provider test all links and equipment for every participant prior to the start of the meeting.

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