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Streamline Operational, Legal and Commercial Due Diligence

Virtual data rooms have transformed M&A by reducing the chance that physical documents will be lost or damaged. They also speed up the due diligence process, while also encouraging value creation. To ensure that your VDR provides these benefits, you must set it up properly by choosing the right provider and creating a folder structure that is suitable. You should also invite authorized users. Once the VDR is ready, search capabilities will transform into your digital scout that can find information from within complex folder structures with a laser-like accuracy.

Organize your VDR by investment due diligence categories, such as governance finance, intellectual property and human resources, as well as real estate and litigation. Sub-folders can help you organize your data and create an easy-to-use index.

Be aware that the VCs and other stakeholders you’re communicating with will want to see the documents in a certain order. Uploading an outdated version could undermine the confidence of your investors and jeopardize the possibility of closing.

Choose a VDR with role-based control (RBAC) to manage document permissions. This will help prevent accidental or malicious actions by unauthorised individuals.

The VDR should allow users to only download information they need. Watermarks, expiry dates and limits on the size of files are all ways to limit the release of sensitive information. The VDR should also implement a comprehensive audit trail, so you can see exactly which files each user has reviewed. This increases trust and accountability among all participants.